Preparing for Camp

We can’t wait to welcome you and your children to camp. Here are a final few reminders specific to your venue to help you prepare for when you come to camp. Please read carefully


NEws for UPCOMING CAMP

A place for those who attend regularly to quickly see any changes that you need to be aware for the upcoming camp. Please check back to this page nearer the start of camp for any last-minute changes.

  • During Easter camp there will be no outdoor swimming due to the weather.
  • Drop off point for Creative Crew is at the Canteen – look out for purple flag in north-east corner of car park.

Arriving to camp

Address: Creffield Road entrance, Colchester, Essex, CO3 3ND

You can use the postcode in a satnav but be aware we are using the REAR entrance to the School. This is found by either taking Beverley Road or Oxford Road off Lexden Road, then turning into Creffield Road. You will see banners and signs for School’s Out to indicate the entrance you can drive your car into. Please don’t park on the road as we are using the large tarmac playground as a drop-off and collection carpark.

 


Course drop off and collection points

You can park your car in the main tarmac area. Signs will direct you where to park and where to walk with your children. Further directional signs and course flags identify the course receptions.

 

IMPORTANT – drive slow in car park

It is very important that once entering the car park that all cars drive slowly – no more than 5mph! There will be children walking to their course reception, so reckless driving will not be tolerated.

We are operating a one-way system carpark so when leaving please depart as indicated by the exit signs out on to Beverley Road. 

*Please do not use the main entrance gate off Lexden Road.

 

 

Early Explorers drop-off and collection point is at the ART ROOMS. You will easily be able to see this entrance from the carpark as an Early Explorers yellow flag indicates this.

Creative Crew drop-off and collection point is normally at the CANTEEN. But sometimes we use the second art room as the Creative Crew base so check the news at the top of the page and make sure to follow the purple flag indicating the reception point.  

Adrenaline Adventure drop-off and collection point is in the SPORTS HALL. Due to exams during May Half Term, this changes to the canteen.   Look for the green Adrenaline Adventure flag from the car park and directional signs will get you to the registration point. 

Next Generation drop-off and collection is also from the sports hall (canteen during May Half term) no matter what course they have chosen to assist on. Here they will get given their uniform, name badge and working journal.

Early Bird and Extended Fun drop-off and collection point is also at the Sports Hall (again during May Half Term this changes to the canteen) for ALL children. 


packed lunch and tuck shop

Every child will need to bring with them a packed lunch every day, with food stored in a suitable container as we cannot provide refrigeration. Please pack enough for snacks during break and a refillable drinks bottle so children can remain hydrated. There are drinking water fountains at the school.

We operate a NO NUTS policy at camp, so please do not pack anything containing nuts.

We aim to provide a School’s Out Tuck shop every day at our venues which have a selection of child-friendly snacks on offer for a small price. If your child wants to purchase from the tuck shop we suggest no more than £1-£2 change is needed. Please pack this securely in their bag.

If your child has any food allergies we ask these to be provided on the booking and any food items cleared with staff before being sold via the tuck shop.

 


Swimming during may half term and summer holidays

The outdoor pool at Colchester will be open during May Half Term and the long Summer Holiday periods for children to swim every day. Due to the colder weather, there will be no swimming during October, February and Easter holiday periods.  We have lifeguards on duty at all times and roped off shallow-ends for non-swimmers and all Early Explorers. 

  • Please bring fresh swimming kit every day in a bag labelled with your child’s name. 
  • This must include a costume and a towel, but swimming hats, armbands and goggles can be added if you want to. 
  • If your child does not want to swim then we will provide an alternative activity for them or they can join in with another group.
  • If your child is in the Early Explorers course or is not a competent swimmer then please pack them a suitable flotation device (armbands/floatation jacket etc.) 
  • During stormy or colder weather the pool will not be open. 


clothing

  • Ensure children attend camp in comfy and practical clothing with suitable footwear (trainers or similar).
  • Please provide a waterproof jacket and jumper for colder days.
  • We understand accidents can happen at any time or children can get wet during water play activities or messy during cooking and painting, so it is always worth packing a small change of clothes in the bottom of your children’s bag, no matter how old they are.


Sun Protection & CAMP essentials

In warmer weather please ensure to apply sun protection to your child before they arrive at camp and also provide them with a bottle of sun lotion to reapply during the day on sunnier days.  A sun cap and refillable drinks bottle are also recommended. We do sell School’s Out essentials at camp reception if your children require them, so do not hesitate to ask. 


Medication

If your child needs to bring with them any medication, you will need to bring a completed medical form (we have blank spares at camp if you require them). We also require the medication in a sealed and named bag/container. If prescribed by a Doctor, we also require a copy of the prescription to administer the medication. Please make sure any medication is in date.


behaviour

When booking with School’s Out Activities you have agreed with terms and conditions and our behaviour policy. Please remind your children of the rules of camp to ensure all children have a great time at camp. Behaviour policy can be found here


check your booking

Please take time to check your booking by signing into the website and clicking MY BOOKINGS

Link here: https://www.schoolsoutactivities.co.uk/my-bookings/

  • Check your dates you have booked
  • Early Bird and Extended Fun Sessions
  • Course chosen
  • Your and your child’s personal details

You can edit and amend any of your chosen dates for any of your events you have booked right from the “MY BOOKINGS” hub. You can move days or add days on, but the booking amount must be the same or higher value. You can only remove days if you have previously selected Booking Protection Cover. For the removal of any days the Booking Protection Cover form must be completed online (found here: https://www.schoolsoutactivities.co.uk/bpc-claim-form/)

You can:

  • ADD or CHANGE any Days, Early Bird and Extended Fun sessions to your booking.
  • You can edit your booking right up until the day BEFORE your child is due to attend. We will get notification of the change and amend the registers accordingly.

PAY ANY OUTSTANDING BALANCE

The MY BOOKINGS section will also highlight if you have any remaining balance to pay on your booking.

Please ensure the balance is paid off before the commencement of the course OR at your first-morning registration if paying by cash or by card on our payment machines.

If paying by bank transfer or childcare vouchers make sure to process your payment 10 working days before your first date at camp as these methods can take a while to reach us. We do require cleared payment of funds before your child arrives at camp. Staff reserve the right to refuse entry to camp if full balances have not been paid 

Ways To Pay Outstanding Payment:

1) Online Bank Transfer
Simply register our account details with your online banking system and include your booking reference number:

Account Name: School’s Out Activities Ltd
Sort Code: 52-30-31
Account Number: 45626383
Reference Number: Your booking reference number or surname

INTERNATIONAL BANK TRANSFERS

If paying from a foreign bank account you will also need the following details to complete your transaction:

BIC: NWBKGB2L

IBAN: GB15NWBK52303145626383

2) Cash or Card at Morning Registration
Bring with you the correct amount of cash and hand over to Course Leaders. Alternatively, any outstanding balance or last-minute additions can be paid via a card machine. We have payment terminals kept with the Camp Manager at the Adrenaline Adventure drop off point that accepts all card types. Payments will be recorded and marked off the registers, and your booking marked as confirmed online.

3) Childcare Vouchers and Gov.uk Tax Free Childcare
School’s Out Activities can receive Childcare Voucher payments from all providers. Some voucher providers require reference numbers to find us on their system:

  • Apple Childcare: CA00009594
  • BusyBees: EY548121 / CO3 3ND
  • Care4: 97082585
  • ComputerShare: 0024569103
  • Co-Op Flexible Benefits: 85115885
  • Edenred: P21132447
  • Fedilliti Vouchers: SCH117C
  • RG Childcare: 21419617946
  • Sodexo: 876556 with postcode CO3 3ND
  • If paying by Gov.uk tax-free childcare, please make a note of your payment reference number from their website, and provide this to us by email to soavouchers@gmail.com    This is currently the only way to trace your payment from them. 

 

4) Debit/Credit card anytime from MY BOOKINGS area

If you have any remaining balance to your booking then you can pay the full remaining balance anytime:

Click MY BOOKINGS  >  click the red button “Pay remaining balance by card”


daily Times

EARLY BIRD (8:00am – 9:00am)
For those early-starters School’s Out is open at 8:00 am. We give your children a choice of activities to do in the morning to keep them occupied and make sure they are integrated into fun games. Meanwhile, you can still get to work on time! 

Cost: £3 per day or £12 for the whole week.  Don’t worry if you haven’t booked in advance, you can add and pay online OR simply add and pay at morning registration.

NORMAL DROP OFF (9:00am – 9:30am)
With Normal Drop Off you can register your child anytime between 9 am – 9:30 am (but not before, as this will incur a £3 Early Bird fee). Please make sure you arrive before 9.30am so we can register your child in time for activities. If you know you are going to be later than 9:30 am then please telephone your Camp Manager so they can make plans to let you into the school and take your child to their group. Drop off takes place at each course reception so make sure to follow signs for your child’s course. At morning registration we can sort out any extra Early Bird/Extended Fun bookings, payments and any medical/additional needs.

LUNCHTIME (12:30pm – 1:30pm)
If you are looking to pick your children up earlier than the normal collection time, we advise doing this during lunchtime for all courses. Please advise course leader at morning registration if you wish to pick your child up early.

NORMAL PICK UP (4:30pm – 5:00pm)
Please collect your child each day from their course area. Children will be let out at 4:30 pm, but no earlier as end-of-day checks need to be completed. All children will be signed out upon collection by an authorised person who must provide the name of the child alongside their booking reference number (please make sure if a third party is picking up, they are provided with the correct reference number as no child will be signed out without this password). At morning registration please advise your Course Leader of who will be collecting your children. If you do not collect your child by 5:00 pm then we will add them to our Extended Fun register and they will be taken to the sports hall with all other children. We will make a phone call and £3 will be charged for the Extended Fun session.

EXTENDED FUN (5:00pm – 6:00pm)
For those parents working late and children who want that little bit more excitement at camp, we have Extended Fun sessions. Children come together in the sports hall where extra structured activities will take place. We will keep your children busy and happy until you can collect them up until 6:00 pm from the sports hall.

All Extended Fun children are picked up from the SPORTS HALL no matter what course they are booked on (follow signs while at the venue). 

Cost: £3 per day or £12 for the whole week.  Don’t worry if you haven’t booked in advance, you can add and pay online, simply add and pay at morning registration. If plans change during the day and you need to add Extended Fun to your booking for the current day then please phone your Camp Manager who will add them on to the register.

BEYOND CAMP HOURS (PAST 6:00 PM)
If on an occasion you do not feel you can pick your child up by 6:00 pm then please telephone the Camp Manager immediately to make plans to stay with your child. As two members of staff have to stay behind and the School has to remain open beyond their agreed time, there is a fee charged in this event and you will be expected to pay the fee using cash or card before leaving the site.

FEE = £10 every 15 minutes over 6:00pm.

i.e Collecting at 6:16pm would incur a £20 charge


Next Generation

All children booked on to the Next Generation course should follow signs for Adrenaline Adventure to the Sports Hall where they will be registered and collected from every day. Please arrive as early as possible to get ready for the day ahead. We shall provide you with a clean red Next Generation t-shirt uniform every day, which you must provide back at the end of the day (or take home to reuse if returning the next day). In colder weather please wear an undergarment underneath the t-shirt so your uniform remains on show.

You will be provided with your working journal which is yours to keep and must be brought back to camp every day. You can take this home but activities inside the journal must not be completed whilst at home. 

If you have a wristwatch please wear this for timekeeping. 

Please remember to bring a change of top on your last day as we require all uniforms returned.


Camp Manager Contact Details

Want to speak to somebody at the venue your child is attending during Camp hours or pass a message on to your child….then take one of our handy Contact Cards from the registration desk or simply store these details in your device (we recommend you do this so the details are to hand).

Telephone: 07950 888093

Email: soacolchester@gmail.com

OFSTED Number: EY548121


see pictures and videos from camp

Find out about our latest news, promotions and pictures from Camp to see what exciting activities your children are enjoying!

LIKE’ our Facebook Page by clicking here and clicking the Like button on our Facebook page

FOLLOW’ our Instagram Page by clicking here

FOLLOW’ our Twitter Page here

 

We look forward to welcoming you to camp!

School’s Out Team